Sequential Page Numbers Across Worksheets

How do you want your page numbers to appear on your printed worksheets? Chances are good that you want them to be sequential, regardless of what you print. Here's how to make sure that the page numbers are, in fact, in sequential order. (This tip works with MS Excel 2007.)

There are two approaches you can use to get the page numbering you want. By default, Excel determines what it feels is the best starting page number when printing a worksheet. If you print just a single worksheet, Excel starts the numbering at page 1. If you print multiple worksheets at the same time (create a selection set of worksheet tabs before you start printing), then Excel prints the worksheets sequentially, one after the other, and numbers the pages sequentially as well.

Thus, to get the sequential page numbers you want, you should either select the worksheets you want to print before issuing a single print command or you should display the Print dialog box and, using the Entire Workbook radio button, specify that you want to print the entire workbook.

The second approach is to specify, manually, what page number you want Excel to use for a beginning page number. This approach works well when you can't print all your worksheets at once or if the worksheets you need to print are in separate workbooks. All you need to do is display the Page Setup dialog box (display the Page Layout tab of the ribbon and click the small icon at the bottom-right of the Page Setup group) and use the First Page Number box to specify what page number you want Excel to use.

One final note: You'll want to make sure that you have the headers or footers of your worksheets set up to actually include page numbers. Excel doesn't print them automatically; you need to specify that the header or footer contain a page number.

Posted courtesy of Tips.Net